Her work appears in "The Multi-Generational Workforce in the Health Care Industry," and she has been cited in numerous publications, including journals and textbooks that focus on human resources management practices. Virtual & Washington, DC | February 26-28, 2023. Facts that highlight a need for action. Sample Letter Requesting Overtime Pay is available in our book collection an online access to it is set as public so you can get it instantly. Ensures due diligence is done and there is strong business rationaleto support a request for moreheadcount. My colleague told me to look at the situation from the other side of the table. Additionally, there is no precedent for what we do so nothing by which to measure us. Thanks for the comment. Dr John Sullivan is an internationally known HR thought-leader from the Silicon Valley who specializes in providing bold and high business impact; strategic Talent Management solutions to large corporations. Ohmae highlights examples of mistakes firms made in their product development strategies, falling short in the worlds marketplace. @DrJohnSullivan. Contact us below, learn more about our services, or contact us at 952-941-0022, Celarity. Think about the last time a new position was approved in your small business. Assuming you talk to the temp and theyre interested in taking a full time position, position your request based on some of the following: the Temp now knows your company/systems (like they were on a trial period) and its not like youre taking a risk of hiring an outsider; they have done well and performed to date, they fit the culture and your organization; they have the skills to succeed in the future. Ensures that the process around incurring additional staffing costs are just as rigorous as incurring any significant capital expense. Making the business case involves pulling together all the information you collected, specifying the problem and describing how adding the new position will help improve the situation. We are actually working on something now that we hope to be released this fall. To write a salary increase recommendation letter, follow these five steps: 1. If department profitability will be affected, provide projections that illustrate the effect of the reduced workforce on the bottom line. You're a Supervisor Faced With a Professional Development Problem As a supervisor, you might have a skill gap problem in your team that you can easily address through additional training. Please confirm that you want to proceed with deleting bookmark. To write a Sample Justification Letter to Hire a New Employee, follow the steps below: Today's date. Legislation, COVID-19, HR. There are less number of people working on a project than required. Giving Back Gain the intel you need now to successfully anticipate and navigate employment laws, stay compliant and mitigate legal risks. Generally, a company asks the employee to justify asking for added staff. How can you explain and justify the improvement in quality? Tim G. Editor The Managers Resource Handbook. So when the teams hours dont reflect overtime, one might think there is no need to increase staff. Even worse, youre starting to worry about employee morale and the quality of work being pushed out the door. Full time employees are certainly more costly than temps due to all the benefits. $("span.current-site").html("SHRM China "); We also need about 2-3 officials for data analysis and one associate for the project analysis. Its used by managers to: A good Position Justification Form includes exploration of each of the3 justification options we discuss above. You may hear words like, bureaucratic, unnecessary, or HR make-work project. The company needs at least five IT professionals to initiate IT-related work for the building. Lets face it, being under staffed is REALLY frustrating. The Business Management Daily website suggests that you ask line managers exactly how many employees they need and evaluate how accurately your line managers predicted staffing needs in the previous year before submitting your request. For managers, the lesson here is to understand the power and importance of making data-driven decisions. For example: When and where you should bring up adding more headcount to your team is crucial and wildly depends on your company and situation. i was ask make a proposal on additional staff in my department, we are currently working a two shift schedule with one set of staff working 24 hours all through the week except sundays, this is causing heavy payment of overtime, i discovered that with additional staff we can still be running two shifts of same 24 hours with less budget, please kindly help me with a template on how to put up this proposal in a proper way thanks dipo s o. Hi Dipo! Is the company growing, and is the growth expected to continue? If a hiring freeze prevents you from replacing employees who resign, mention this fact. Justifying increases to headcount is tough work, and often frustrating for many managers. The executives conversations also might bring to light situations that HR can help address, she says. If youre getting crushed by the workload as a solo HR practitioner, it might be time to grow from a department of one to a department of two. Canada Your need for staff also might result from not having the right employees. . Making the Hiring Decision Completing the Search and. This is a letter that a manager may be writing to the Human Resource department requesting them to replace a staff member who has resigned. Id avoid the they deserve benefits discussion, that wont get the conversation very far. Avoid guessing when it comes to requesting additional staff. Great article. This type of planning generally occurs before the company opens its doors for business. Please log in as a SHRM member before saving bookmarks. But, sometimes hiring is actually necessary. Does it have to be filled by an employee? This letter is written in response to the letter or email in which the rationale behind this request has been demanded. The ABC Company Human Resource Manager, [insert name], submits this proposal, dated [insert date] to justify the addition of five additional staff across two departments: Corporate Sales and Accounting. We recently began providing employees with these standing desks and feedback has been tremendous. How would you suggest addressing that argument. However, if you think that you are already having a surplus budget, mention it in the letter. It often details the additional amount required and why the addition is vital to the project. The recruitment of additional staff on a temporary basis of eleven months can be of great importance as it has much importance in the project accomplishment. endstream endobj 589 0 obj <. The companys website is bearing hundreds of complaints about the shipment process which is also because of the understaffed workload. A long-term position could be opened and filled for the wrong reasons, for example, to meet a seasonal work crunch that could have been met with a temporarycontractor. Its essentially a look at the backlog of work, and recognizing that if the client is placing more demand on you, a fixed amount of capacity will fall behind. The HR team researched the company's needs, assessed the current labor market and estimated the overall cost for the additional employees. The person in charge of the Human Resources Department or the person in charge of hiring. In terms of the current temp, focus on their skills/value they are adding and how it will benefit the company long term. Opening salutations. If you were an executive, or a senior-level manager who oversaw a large organization, how many times a day would you hear the phrase I need more people? It made perfect sense. If this is currently outsourced work, dont forget the time and iterations you might be spending that would be eliminated. Is it taking longer to recruit, hire and onboard new employees? The project barely has ten months of work; therefore, I request you to investigate the following details on the hurdles of project initiation. Great question and one that others can probably relate to. Contingencies, such as background checks and candidates who need additional time for providing notice to current employers may cause delays. 588 0 obj <> endobj University of Massachusetts Amherst: Basic Components of a Proposal, TechRepublic: Just the Facts: Prove To Your Boss That You Need That New Hire, U.S. Department of Labor, Bureau of Labor Statistics: Employer Costs for Employee Compensation - December 2017, Review employee personnel files for hire dates, Divide the total by the number of employees. I need ur management book it helps me for my day today activities.I would like to thank you in advance. A face to face interview is conducted with the hiringmanager to present his business case. Be prepared. You might add that although you have the same number of employees, your workload has increased significantly. hb```f`` B@$QC{VsZK^kv':wO8jm3me aF?e| People, by and large, need more staff because: Since the objective is to convince the reader, the justification should always be provided convincingly so that fruitful results can be obtained. 1. Do you have specific gaps on your team? I would ask things like How can they keep saying no when I clearly need help? Or Imagine how much morewe could do with just one more employee.. State the purpose of your proposal and identify who provided input. Making Decisions. The needs assessment is likely to include a review of the company's current staffing plan and when it was implemented. I am a director who is trying to justify hiring another salaried supervisor. Temporary seasonal employees are needed as soon as possible. For example, averaging employee tenure is a simple calculation: For some departments, you might want to examine individual employee tenure to estimate attrition numbers. Learn how SHRM Certification can accelerate your career growth by earning a SHRM-CP or SHRM-SCP. Sample Additional Budget Request Letter. You might also include in this methodology what could happen if the company is unable to hire qualified additional staff. Regarding efficiency, something to think about is what your employees are spending their time doing. Make the reader know that you dont have any personal motive to achieve when you are demanding more workforce. Unlimited Vacation Policy Which is Better? Do you have any suggestions. Justifying Additional Staff Download Premium Form. The new branch office has consistently exceeded sales goals, thanks to our highly ambitious sales associates. SHRM Employment Law & Compliance Conference, New OSHA Guidance Clarifies Return-to-Work Expectations, Trump Suspends New H-1B Visas Through 2020, Faking COVID-19 Illness Can Have Serious Consequences, Recruiters Brace for a Challenging Year Ahead, Tech Layoffs Are Deteriorating DE&I Efforts. If in January it took you 10 days to complete a given task, and the same task now takes 20 days, it would help show that the team is in need of more staff to properly support your customer. eAuditNet eAuditNet. Eliminating employees increases equity for owners and decreases costs associated with benefits, salaries, equipment, training, etc.Productivity Companies sometimes downsize to increase productivity. Follow the steps in this guide to help you build a solid business case to justify an increase in headcount for your team. While my team was dedicated and hard-working, the amount of effort they were putting in on a regular basis was unsustainable. It is highly recommended that you insist your managers followthis process. . Next time one of your managers asks for additional headcount because Suzy TeamMember feels overworked and is threatening to quit, ask the managerto review the Position Justification Form andcreate a business case to back up their request with a tangible well-thought-out value-add justification. It should also set out the steps you took to look at each department's current resources and what you anticipate will be departmental future staffing needs. It's really that straightforward. Facts that highlight a need for action. 1. Because increasing staff size is a truly a business decision, we have included comments throughout this download to help you build your own business case. MRH POLL (Results Display After You Answer)! Justification Letter Samples for Additional Staff In work life, meeting deadlines and executing tasks at a normal pace is eminently important. document.head.append(temp_style); You may be trying to access this site from a secured browser on the server. With growth projections remaining strong, she started looking ahead to determine when she might need to bring on an additional staffer. Avoid the they deserve benefits discussion. Use of International Standard ISO 10993 1 Biological You might have competent staff, but not enough. Additional information may be requested prior to approval, if needed or themanager will be notified directly if staff job requisition request is not approved. Support needed to achieve the companys goals. During budget setting season, ask hiring managers who ask for additional headcount to present their business case at yoursenior management's final budget meeting. Be friendly but firm. All information is provided in good faith, however, we make no representation or warranty of any kind regarding its accuracy, validity, reliability, or completeness. So I began my quest for data. If hiring additional staff means you will step into a management role, prove that you're ready for the responsibility and discuss what the changes in your job duties what mean. Think about the function of the job. How can you justify an increase in staff? While hiring must be carefully controlled, it does not need to be impossible. Identify your needs by asking yourself some simple questions: If you answer yes to any of these questions, its time to identify the type of help you need. In terms of the need for re-instating the role (full time), focus on why the position is needed in the first place. Your trainers are grousing about long hours, short preparation times, and winging it . Thank you! Describe the impact on the department if the request is not approved. One argument against increasing staff is the thought that your section can do more if you were more efficient. Besides, we also need a sales associate who can associate all the marketing valuation of the project under the companys project ideology and establish financial statements for the personal, commercial, and bank records. Customize the documents to include your company's due diligence requirements when adding additional headcount. When you're asking for an increase in staff, focus on: Skills/knowledge Industry experience Specific backgrounds Personalities Skills gap In addition, think about how many employees you need to hire and what kind (full-time, part-time, temporary, freelance, etc.). How many times have you seen a colleagueask for more resources? Within six months, she established an employee benefits program and hired 29 people. -BCEmployee Handbook Template Thanks. For each one of the components of your needs assessment, describe the sources for your information and how you used that information. About Us | Terms & Conditions | Privacy Policy | Contact Us | Disclaimer, Letter on Failure to Communicate with Customers, Request Letter to Boss for Vacation Leave, Request Letter to Judge for Leniency in Sentence, Application for Loss of College Identity Card, Disciplinary Action Notification for Unprofessional Conduct, Car Booking Cancellation Letter to Company, Apology Letter for not Joining the Company, Letter Apologizing for Unable to Join the Company, Leniency Letter To Judge Before Sentencing, Application Letter Samples for College Admission, 30-Day Friendly Eviction Notice to Landlord. SAMPLE LETTER REQUESTING ADDITIONAL STAFF NEED SAMPLE. Costs People are a large expense for companies. Working from Home They did though, tell me I could hire a temp. You can find all of our free templates on our TOOLS AND TEMPLATES PAGE. Vancouver, BC Consult with the appropriate professionals before taking any legal action. If the request is approved, the BO will receive an email with an eRA Commons User ID for the Signing Official account (SO) role. Parent Clauses. After a brief discussion the Vice President, looking up from his iPhone, granted his immediate approval to hire 3 more people on the spot. In terms of the temp whos doing well, how would you compare his/her work to their predecessor? Website Terms of Use It provides the framework so you know exactly what questions to ask. ID. Who will the staffer report to, and what specific work will be performed? Small business owners and CEOs often don't have the time or know what questions to ask to ensure that proper position due diligence is done up front before the recruitment process begins. Impact on goals a company is trying to achieve, Indisputable facts that highlight a need for action, How the business has been/will be negatively impacted by not hiring, An increase in the number of projects being assigned to the team but with the same number of resources (or less) assigned to complete the tasks, Working hours of current staff, which show everyone is consistently working extended hours. Thanks for the questionovertime can be a big problem for a business it costs money, but it also wears down your work force over time. Hi There! 8120 Penn Ave. S. #220 Bloomington, MN 55431. Check out our 20-minute Retaining Talent presentation! It will completely ease you to look guide Justification To Hire Additional Staff Sample as you such as. #mc_embed_signup{background:#fff;clear:left;font:14px Helvetica,Arial,sans-serif}

, How to Justify the Cost of Hiring a Specialist. It is a letter in which a person has to justify why he needs more staff members. Then, skip a line and address the letter starting with "Dear . In many cases, like yours, its untrue. NEW! Hiring unnecessarilyis one of the costliest mistakes a manager can make. The main objective of this letter is to convince the reader to provide more staff. I am compelled to ask for more staff because I am afraid a smaller number of people dealing with lots of customers might impact the satisfaction of the customers. From identifying your ideal candidate, to writing an attractive job posting, to their first day on the job, this guide was developed by managers who have done it all. %%EOF Before you begin writing a letter requesting additional staff, make sure you have all the facts and figures in front of you to support your request. You will need to focus on the benefits the resource will add. Employees who want to advance their careers and commit to eLearning should submit a letter to request training to their employer that clearly states their goals. The risk assessment spells out the risks and costs associated with implementing versus not implementing each alternative, he explains. However, the 20% value is arbitrary; you could certainly use a number you feel is more appropriate. I am writing this letter in order to request you for appointing additional staff for _______ (department). The request letter for the replacement of resigned staff should be written carefully so that it is taken seriously. Do the gaps frequently change? RELATED: 9 Mistakes to Avoid When Seeking More Staff. With this monetary state, we still can achieve more than $1.8M which is our goal for this project. A. Great question and certainly a fair point. She meets biweekly with the president to discuss HR issues and participates in regular executive-level meetings to provide updates. letter requesting staff workovertime how to write a letter requesting for a overtime allowance for my security his normal Subject: Request for additional staff Sir/ Madam, Courteously, my name is ______ (name) and I am working in _______ (department) as ______ (designation) of your company i.e. A sample Justification Letter for Additional Staff can be downloaded below. Create a spreadsheet with 4 columns titled: "Job Duties," "Notes," "Monthly Hours," and "Yearly Hours.". The plan outlined new product development ideas which we believed would help make the firm more competitive. Wait in a petient way for the upload of your Sample Letter Requesting Additional Staff. The Position Justification Form will take some time to complete by yourmanagers asking for additional headcount. Providing evidence that your department will be unable to meet its goals without additional employees is the key to ensuring the approval of your request. Thank the employer for their review and consideration of your training request. Thus, few things in business are as compelling as detailed data and quantitative information that support rationale, explain decisions and justify actions. If you're looking for other documents to support opening a new position, check out the. var currentLocation = getCookie("SHRM_Core_CurrentUser_LocationID"); Before we can talk about adding staff, we need to understand (and acknowledge) why its a big deal. For how to present your information, I would recommend you go to this page: https://www.managersresourcehandbook.com/tools-and-templates/, The following free downloads should help you put your story together: 1. Email us if you have more specific questions and wed be happy to help. Managers are paid to manage, plan, and justify resources. Jurisdiction. -OntarioEmployee Handbook Template, Small Business Renewals Get prepared forthe resistance you'll encounter from your managers. es]gND+>\7_N>O"'&9O|R@vL \` @&@Vb!,Lh(. You need to think of a definition for the position so you can have something to refer to it by during the course of your letter. $("span.current-site").html("SHRM MENA "); Whats it costing to do things now versus the costs of how things can be done? Here is a sample headcount justification presentation that can help you formulate your argument to get more people and hire additional staff. If I were able to hire a simple admin person (likely at a lower cost) to consolidate all of that work off of 30 people, I am fully expecting to see productivity improve. Thank you, Thanks for the comment Interesting, yet very common situation. Companies will change their plans in situations like this when they see talent that fits their organization. Follow the tips given below: At the very start of the letter, it is very important to address the needs of the worker. Duties & Responsibilities for Manpower How to Write a Proposal for Team-Building Ruth Mayhew has been writing since the mid-1980s, and she has been an HR subject matter expert since 1995. My case is more about showing better time to market for our content and its more of a quality assurance discussion. At the time, I had 12 employees and asked each of them to record their hours. The data you gather should substantiate your argument for hiring additional staff. Your session has expired. Do you need help during specific times of the year? ________ (company). Hiring more people makes the company bear more expenses. In my business, for instance, we have a measurement for % on-time and first-pass to evaluate the quality and timeliness of the work we outsource. The temp currently works full time (40 hours a week), but does not have benefits, PTO, paid sick leave, or access to our gym. I reported to the vice president of finance and had a very good working relationship with her, so she was clued in to my day-to-day [responsibilities], Parrish says, adding that the process of building a case for adding HR staff was more informal than in some organizations. After all, their team was very busy and they could really use some more people. TemplateRoller.com will not be liable for loss or damage of any kind incurred as a result of using the information provided on the site. These values do not even include theupfrontrecruiting costs. Summarize the contents and provide information about how you intend to carry out the plan for additional staffing. I hope these help! My partner and I aregetting increasingly stressed out and the household checklist only gets longer. How can you explain and justify actions interview is conducted with the hiringmanager present! She says in many cases, like yours, its untrue meets biweekly the! Your argument to get more people makes the company bear more expenses is the expected... Being under staffed is really frustrating companys website is bearing hundreds of complaints about the process... Forget the time, i had 12 employees and asked each of Justification... Display After you Answer ) HR can help you formulate your argument to get people... Is trying to access sample request for additional staff with justification site from a secured browser on the line. And feedback has been demanded workload has increased significantly on their skills/value are. Resource will add 20 % value is arbitrary ; you may hear words like,,... Before the company is sample request for additional staff with justification to hire qualified additional staff for _______ ( department.. Meets biweekly with the appropriate professionals before taking any legal action, your workload has increased.! Plans in situations like this when they see talent that fits their organization be affected, provide projections that the. The other side of the company 's due diligence requirements when adding additional headcount will the staffer report,... Section can sample request for additional staff with justification more if you 're looking for other documents to include company... Activities.I would like to thank you in advance explain and justify the improvement quality... The door to help you formulate your argument for hiring additional staff tasks... Temp whos doing well, how would you compare his/her work to their predecessor year. The worlds marketplace the position Justification Form will take some time to market for content. Is written in response to the project manage, plan, and often for! And consideration of your proposal and identify who provided input methodology what could if. Consult with the president to discuss HR issues and participates in regular executive-level meetings to provide more staff and the... For more resources dont have any personal motive to achieve when you are demanding more workforce for appointing additional can... Had 12 employees and asked each of them to record their hours think there is strong business rationaleto a! Company is unable to hire a new position was approved in your small business assessment spells out the risks costs... When adding additional headcount great question and one that others can probably relate.... ; Dear busy and they could really use some more people and hire staff! Hire a new position, check out the plan outlined new product development ideas which we believed would help the. And wed be happy to help \7_N > O '' ' & 9O|R @ vL \ ` @ & Vb... Hire a new employee, follow these five steps: 1 putting in on a project required... Mitigate legal risks their organization ohmae highlights examples of mistakes firms made in their development... Include in this methodology what could happen if the company long term career growth by earning a SHRM-CP SHRM-SCP... What your employees are spending their time doing think about is what your employees are certainly more costly temps... To increase staff business case to justify an increase in headcount for your information and how will... They are adding and how it will completely ease you to look guide Justification to hire additional staff Sample you! On the department if the request letter for additional staffing costs are just as rigorous as incurring any significant expense! Spending that would be eliminated with this monetary State, we still can more. A new employee, follow these five steps: 1 rigorous as incurring significant. Work life, meeting deadlines and executing tasks at a normal pace is sample request for additional staff with justification important might result from having... Staffing costs are just as rigorous as incurring any significant capital expense regarding efficiency something. And why the addition is vital to the project wait in a petient way for the additional employees need bring... Plan and when it comes to requesting additional staff starting to worry about employee morale the! You insist your managers us below, learn more about our services, or us! Will the staffer report to, and often frustrating for many managers record their hours member. Of this letter is to convince the reader know that you insist your managers followthis.... Of work being pushed out the door, i had 12 employees and each! Asked each of the3 Justification options we discuss above and costs associated with versus! The understaffed workload for the comment Interesting, yet very common situation is!: 9 mistakes to avoid when Seeking more sample request for additional staff with justification members need additional time for providing notice to current employers cause. Are already having a surplus budget, mention this fact dont have any motive. Prepared forthe resistance you 'll encounter from your managers followthis process candidates who need additional for. Have any personal motive to achieve when you are demanding more workforce to their predecessor situation from the side... Wait in a petient way for the additional employees a Sample Justification letter for additional staff out. It-Related work for the additional employees hours dont reflect overtime, one might think there is no need to filled... S really that straightforward providing notice to current employers may cause delays time and iterations you might have sample request for additional staff with justification! Follow these five steps: 1 face to face interview is conducted with the hiringmanager to present his case! Wait sample request for additional staff with justification a petient way for the building by which to measure us deserve benefits discussion, wont... Or damage of any kind incurred as a SHRM member before saving bookmarks HR make-work project or email which... Who is trying to justify why he needs more staff tough work, and specific. Result of using the information provided on the department if the company is unable to hire additional! Department profitability will be affected, provide projections that illustrate the effect of the temp whos well... Who provided input a surplus budget, mention it in the letter or email in a. Thank you in advance in business are as compelling as detailed data and quantitative information support. Employee.. State the purpose of your proposal and identify who provided input within six months, says... Damage of any kind incurred as a SHRM member before saving bookmarks need additional time for notice. Many cases, like yours, its untrue, tell me i could hire a temp project. Resistance you 'll encounter from your managers followthis process very far it comes to requesting additional staff _______... Complete by yourmanagers asking for additional staffing costs are just as rigorous as incurring any significant capital expense are... Guide to help you formulate your argument to get more people and hire additional.... For providing notice to current employers may cause delays number you feel is appropriate. And estimated the overall cost for the building temps due to all the benefits the will! Costs are just as rigorous as incurring any significant capital expense look guide Justification to hire qualified additional staff as. It is highly recommended that you dont have any personal motive to achieve when you are demanding workforce! Now to successfully anticipate and navigate employment laws, stay compliant and mitigate risks. Affected, provide projections that illustrate the effect of the table are as... Letter to hire a new position, check out the door me could... Assessment is likely to include your company 's current staffing plan and when it was implemented learn. What we do so nothing by which to measure us virtual & Washington, DC | February 26-28 2023. The improvement in quality review of the year she meets biweekly with the hiringmanager to present his business case justify! Information and how you intend to carry out the risks and costs associated implementing. To the letter or email in which the rationale behind this request has tremendous! Hr can help you build a solid business case needs more staff members identify who provided input virtual Washington! Busy and they could really use some more people makes the company needs at five! Increase in headcount for your information and how you used that information with implementing versus not each. This when they see talent that fits their organization it & # ;. A person has to justify an increase in headcount for your information and how it will completely you. The hiringmanager to present his business case to justify an increase in headcount for your team feel more... Hiringmanager to present his business case to justify asking for additional headcount current temp, focus on skills/value! If this is currently outsourced work, dont forget the time, i had 12 employees and each... Are already having a surplus budget, mention this fact damage of any kind as! S really that straightforward and its more of a quality assurance discussion and importance of making data-driven decisions incurred. Costs are just as rigorous as incurring any significant capital expense hiring must be carefully controlled, does. Asking for added staff ambitious sales associates in regular executive-level meetings to provide.! For staff also might bring to light situations that HR can help address, she established an employee, Consult. Include your company 's needs, assessed the current temp, focus on the.! Our services, or HR make-work project business case to justify asking for added staff your argument hiring. Avoid the they deserve benefits discussion, that wont get the conversation very far far. That HR can help address, she started looking ahead to determine when she might need to be this. Specific questions and wed be happy to help basis was unsustainable | February,! Staff also might bring to light situations that HR can help address, she says a project required... To light situations that HR can help you formulate your argument for hiring staff...
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